Posted: January 4, 2024 / For immediate hiring / Download flyer

Business Office Assistant / Coordinator

Mosaic Montessori Academy (MMA), a continuously growing Montessori preschool in the quaint Village of River Forest, Illinois, is currently searching for a Business Office Assistant/Coordinator for immediate hiring.

MMA is fully committed to providing children aged 2-6 with a creative and adaptive academic & social environment. We strongly believe that employing the Montessori principles in guiding children is paramount in creating a solid foundation for their future.

    Job Description:

    • Tuition Billing (Must have knowledge of Word/Pages and Excel/Numbers)
    • Responsible for coordinating student enrollment applications & admissions:
      • Answer phone/email enrollment inquiries
      • Follow-up enrollment inquiries
      • Coordinate with school director and lead guides before accepting students
      • Maintain and oversee files of all new student applicants
      • Arrange interviews & meetings as necessary
      • Create enrollment summaries and projections
      • Maintain binders of student files/documents per school year
    • Regularly maintain and update social media sites (Facebook/Instagram)
    • Communication
      • Keep track of school emails, voicemails, and text messages
      • Promptly relay messages to the corresponding school staff
      • Respond to parent emails that do not require approval or editing of business office
      • administrator and/or school director
      • Constantly update parent directories on school computer and school phones
    • School Forms (Must have knowledge of Word/Pages and Excel/Numbers)
      • Prepare drafts of school break camp flyers and student enrollment forms
      • Prepare/update drafts of enrollment documents to be completed by parents
      • Assist school director in creating a draft of the following school year’s calendar
    • Organize and maintain business office files
    • Keep business office consistently neat and organized
    • Help prepare and attend all marketing events
    • Assist the business office administrator and/or school director as need be
    • Miscellaneous tasks as assigned by school director and/or business office administrator
    • Assist classroom lead guides with paperwork & other clerical tasks as necessary


    • College diploma preferred but some college education may be considered
    • Business and accounting courses preferred
    • Able to use Apple computers and devices
    • Good communication skills (oral & written)
    • Good customer service & organizational skills
    • Must be willing to be trained as necessary
    • Team player

    How to Apply:

    1. Download and complete the Mosaic Montessori Application for Employment.
    2. Email cover letter, resume, and completed application form to  or send through our contact form.